Taft Raider Band Boosters
OFFICERS

PRESIDENT

Bobby F.

OFFICER DUTIES:

PRESIDENT

• Serve as the Executive Officer of the Band Boosters and shall represent the interests of the organization, as necessary, to the Administration of THS and/or NISD, to other THS booster organizations and Parent-Teacher-Student organizations and to the community.

• Preside at all meetings of the Band Boosters and of the Board of Directors.

• Serve as the Northside Booster Association (hereinafter “NBA”) Representative along with one Concession Chairperson. The NBA Representatives shall represent the Band Boosters to the NBA and be voting members of the NBA board.  They shall attend NBA Board meetings and report NBA actions and financial status to the Band Boosters. The President will serve as a representative of the Board of Directors on the Concessions Committee.

• Countersign checks drawn on the Band Boosters accounts in accordance with the requirements of these bylaws.

• Nominate individuals to serve as chairs for special committees not otherwise specified by these bylaws.

• Report actions of the Board of Directors at each meeting of the Band Boosters.

• Enforce the provisions of the bylaws.

• Notify the Internal Revenue Service of any and all changes in sources of support, purpose, character, method of operation, name, address and amendments or changes in these bylaws.

Back to top

1st VICE PRESIDENT

• Perform the duties of the President in the absence of the President or in case of the inability of the President to act.

• Assume the office of the President in the event of resignation, termination or death of the President.

• Countersign checks drawn on the Band Booster accounts in accordance with the requirements of these bylaws in the absence of the President.

• Serve as a Representative of the Board of Directors on the Scholarship Committee and Fundraising Committee.

• Serve as a Representative of the Board of Directors on any other committee so appointed by the Board.

• Serve as ex-officio member on all other committees.

Back to top

2nd VICE PRESIDENT

• Preside at meetings of the Band Boosters or the Board of Directors in the absence of the President and the First Vice President.

• Serve as a Representative of the Board of Directors on any committee so appointed by the Board.

• Serve as ex-officio member on all other committees.

Back to top

SECRETARY

• Record, maintain and make available to any member, upon request, minutes of all meetings of the Band Boosters and of the Board of Directors.

•  Serve as Custodian of all records of the organization.

• Conduct correspondence for the Band Boosters and the Board of Directors.

• Notify Board of Directors of the location, date and time of each Board meeting.

• Notify Members of the location, date and time of each regular general or special general meeting of the Band Boosters.

Back to top

TREASURER

• Have custody of all Band Booster funds and pay debts by check.  All checks require two signatures by authorized officers.

• Countersign checks drawn on the Band Booster accounts in accordance with the requirements of these bylaws.

• Maintain an accurate and permanent record of all receipts and disbursements.

• Present a report of current financial status at each regular general meeting of the Band Boosters.

• Surrender all books and records at the end of the term for an annual audit as prescribed by these bylaws and/or upon request of the Board of Directors.  (See Appendix “A” for Audit Procedures).

• Prepare Form 990, Return of Organization Exempt from Income Tax, on or before the due date of the return.  It is the responsibility of the incoming treasurer to prepare and file the required form with the Internal Revenue Service before the return due date.  A copy of said Return shall be incorporated into the minutes of the Board of Directors prior to being filed with the Internal Revenue Service.

• Obtain Form W-9 from all parties paid for services. 

• Send Form 1099MISC to all appropriate parties.  (Normally any individual who receives $600 or more for services from the Corporation.)

•  File Forms 1096 and 1099MISC with the appropriate Internal Revenue Service Center .

• Collect the appropriate sales tax and file the corresponding state sales tax return with the Texas Comptroller of Public Accounts.

• Maintain student cash accounts and periodically post status of accounts in the band hall or provide balance upon request by student, parent/guardian.  (See Appendix “B” for further details).

Back to top

PARLIAMENTARIAN

• Be appointed by the President and confirmed by the Board of Directors.

• Act in an advisory capacity to the President on all matters of parliamentary procedures.

• Shall keep a current copy of the Certificate of Formation, the Bylaws and Robert’s Rules of Order (Revised) and shall review the Bylaws with the Board of Directors at each change of personnel.

• Attend (or have his/her representative attend) all Board and all regular general or special general meetings and ensure that all meetings and proceedings are conducted in accordance with these bylaws.

• Be a non-voting member of the Board of Directors.

Back to top

COLOR GUARD SECTION REPRESENTATIVE

•  Be nominated and confirmed by the current members at the last general meeting of the school year.

• Act as a liaison for members that represent band students in the color guard section

• Be a non-voting member of the Board of Directors.

• In the event that an elected officer is a member that represents a band student in the color guard section, then the members can choose to have or not to have an additional Color Guard Section Representative during that school year.

Back to top

FRESHMAN REPRESENTATIVE

• Be nominated and confirmed by the current members at the first general meeting of the school year.

• Act as a liaison for members that represent band students in the freshman class.

• Be a non-voting member of the Board of Directors.

Back to top